Tag: pdf

Printing Comments for Adobe PDFs

For those of you who have Adobe Acrobat X, there is a nice way to create a PDF showing all of the comments in the document. The result uses a landscape orientation with the original page on the left side and a list of the comments on the right side. It also has arrows that connect the comments to the text in the original document.

How to create a document showing all comments:

  1. Click Comment on the top-right.
  2. If the comment list is not open, then click Comments List.
  3. On the top-right of the Comments List pane, select Options –> Create Comment Summary.
  4. In the window that opens, select the radio button next to Document and comments with connector lines on single pages.
  5. Click Creat Comment Summary.
  6. This creates a new PDF document that shows the comments.
  7. Save the document.

[Source Adobe]

Get PDFs with non-Standard Fonts and Apple Preview to Display Correctly

A project that I am working on uses non-standard fonts in the documents (in this case Myriad Pro). The documents are in Microsoft Word and then saved as PDFs for distribution. After sending out one document I got feedback that users on Apple computers did not see any text when they opened the PDF with Preview. That’s bad!
I looked around for a solution and found that Preview does not work well with Open Type fonts. The solution (at least until Apple fixes their OS) is to embed the fonts in the PDF.
If you have Adobe Acrobat, you can use this procedure to setup PDF creation:
1.    You must have Adobe Acrobat installed (not just Adobe Reader)
2.    Open the Word file


3.    Select the Acrobat menu
4.    Click Preferences
5.    Click the Settings tab
6.    Click Advanced settings…
7.    Click on Fonts
8.    There is a list of fonts under “Font Source”. Scroll down to MyriadPro and select all of the MyriadPro fonts.
9.    Click on the Add button next to the Always Embed.
10.    Click OK.
11.    It prompts you to save your settings for future use. Give the settings a name and save them.
12.    Click OK.
13.    Now you can use Create PDF in the Acrobat window to generate a PDF that has the MyriadPro fonts embedded in it.

Once this is all setup, you can use this procedure to create the PDF:
1. Open the Word file
2. Select Acrobat > Preferences
3. Check that the saved settings created in the previous procedure are selected
4. Click OK
5. Select Acrobat > Create PDF
6. Select Options…
7. Check the desired options, such as create bookmarks and then save.
Using these procedures you get a PDF with the fonts embedded which fixes the Preview problem on Apple computers.

Reduce PDF Size

When saving a Word file as PDF there is a quick trick to reduce the resulting file size. 
Use the following procedure.
  1. In Word, use the normal Save as -> PDF
  2. Open the PDF that was created (if it does not open automatically)
  3. Select File -> Save as
  4. Click “Save”.
This overwrites the current PDF file with a new version that removes the extra baggage that Word added.

As an example, I had a file that was originally 8,594 KB. After using the above procedure it was reduced to 6,353 KB.

Setup:
  • Word 2010
  • Adobe Acrobat 9
  • Windows 7

Back From the Future

Lou: You gonna order something, kid?
Marty McFly: Ah, yeah… Give me – Give me a Tab.
Lou: Tab? I can’t give you a tab unless you order something.
Marty McFly: All right, give me a Pepsi Free.
Lou: You want a Pepsi, PAL, you’re gonna pay for it.  
Here is a simple tip that can save a lot of time. If you click on a link in a PDF file, how to you go back to where you started?
The answer: Alt + Left arrow
Example: If you are on page 2  and you click a link that takes you to page 155, Alt + left arrow takes you back to page 2.
If you want to go back to the future, uh, I mean back to the page that you went to before, then use Alt + Right arrow.