Tag: outlook

Delay Sending Emails in Outlook

When you accidentally send an email there are several ways to prevent it from being delivered.

If you are using Outlook you can recall the message.
If you are using Gmail you can turn on delayed sending and “undo” the send.

But if you are using Outlook as a frontend for Gmail what can you do?

One solution is to apply a delay before sending all emails. This can be accomplished by the following procedure:

  1. In Outlook, click Rules -> Manage Rules & Alerts.
  2. Click New Rule.
  3. Click Apply rule on message I send.
  4. Click Next.
  5. Click Yes in the window that asks if you want to apply it to all messages.
  6. Check the box next to defer delivery by a number of minutes.
  7. Click on a number of in the bottom window pane.
  8. Set the number of minutes that you want to delay by, e.g. 1 minutes.
  9. Click OK.
  10. Click Next.
  11. Give the rule a name, such as “Stop delivering stupid emails”.
  12. Click Finish.
All emails that you send are now delayed by 1 minute. If you realize your mistake you can go into the Outbox and delete the email.

[Source: HowToGeek]

HowTo: Conditional Formatting Emails in Outlook

If you gets lots of email, then this tip is for you. 
It would be nice to have emails that are color coded for specific categories. For example, emails that are only to you are one color and emails from some group distribution list are another color. Do accomplish this task, one can set up conditional formatting.
First, click on: View -> View Settings -> Conditional Formatting
Second, Add a new rule, which should be easy to figure out.
For all the details and screen shots, refer to this link.
[Source here]

Preventing Emails with Blank Subject Lines in Outlook

Here is a nice fix to prevent Outlook from sending emails without anything in the subject:
Save yourself the annoyance by following the next steps.
  1. Open the Visual Basic Editor (in Outlook, press ALT+F11).
  2. On the left-hand side of the screen, expand the ‘Project1′ (go into ‘Microsoft Office Outlook Objects’ -> ‘ThisOutlookSession’).
  3. Double click on ‘ThisOutlookSession’
  4. Paste the following lines of code in the right-hand pane of the screen:
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
    If Item.Subject = “” Then
    Cancel = MsgBox(“This message does not have a subject.” & vbNewLine & “Do you wish to continue sending anyway?”, vbYesNo + vbExclamation, “No Subject”) = vbNo
    End If
End Sub

Save the project (‘File’ -> ‘Save’) and return to Outlook. From now on, the code will be called every time you press the send-button after you composed an email. Outlook will pop up a warning when you try sending an email with an empty subject line.